月薪41000~43000元 台北市南港區 1年工作經驗 4天前更新
About the role:
As a Receptionist, you will hold a pivotal position within our dedicated Receptionist team. Reporting directly to the on-site supervisor, your primary responsibility is to serve as the primary point of contact for all incoming calls from clients, employees, and the general public. Your utmost priority will be to ensure that every interaction is characterized by its seamless, welcoming, and professional nature, while strictly adhering to the highest standards set by JLL and our clients.
What this job involves:
[Administrative Responsibilities]:
1. Operate the telephone console efficiently, managing incoming calls and transferring them to the appropriate recipients.
2. Welcome visitors warmly, provide the necessary information and direct them to the designated areas while ensuring optimum coordination with employees.
3. Skillfully handle the administration of meeting and conference room bookings, ensuring smooth and seamless scheduling for all stakeholders involved.
4. Effectively manage the distribution of internal and external e/mails across the office, coordinating with courier companies to efficiently handle outgoing mail and parcels.
5. Maintain accurate and up-to-date telephone registers, ensuring complete documentation of incoming and outgoing calls.
6. Thoroughly maintain records about office supplies and services, including monitoring expenses and assisting in invoice processing as necessary.
7. Coordinate the printing of business cards, oversee company car management, as well as handle flight ticket and hotel bookings.
8. Take responsibility for ensuring the availability of magazines, brochures, and directory signage.
9. Provide exceptional helpdesk support, diligently maintaining a Helpdesk Tracker and promptly escalating calls to the supervisor by urgency levels.
10. Demonstrate flexibility by assisting with general administrative tasks and adeptly handling any other duties assigned by the supervisor.
[Facilities and Operations]:
1. Take ownership of maintaining the front office and reception area, ensuring it is clean, organized, and presentable at all times.
2. Regularly monitor and maintain cleanliness and tidiness in the pantries and mailrooms.
3. Efficiently utilize the systems in place to effectively manage contractors, including monitoring their performance and reporting on any issues or improvements needed.
4. Demonstrate a strong commitment to compliance by ensuring adherence to all regulations and requirements.
[Event Coordination]:
1. Collaborate closely with various teams and stakeholders to successfully plan, coordinate, and execute local office events.
[Reporting and Compliance]:
1. Collaborate with relevant departments and team members to gather data and updates necessary for the Monthly Report, ensuring the information is comprehensive and aligned with organizational goals.
展開 員工聚餐員工國內、外進修補助誤餐費員工退休規劃(包括退休金及退休後之福利等)勞保