面議（經常性薪資達4萬元或以上） 東北亞日本 3年工作經驗 10天前更新
About the job
Position: HR & Office Administrator
Location: Tokyo, Japan
Duration: Permanent, Hybrid Work: up to 2 days work from home
Interview Process: 3 rounds - final will be with the Country Manager and HR Director
Role & Responsibilities:
o Office reception, mail collection and courier arrangement
o Manage general office maintenance, facilities management and ensure office is functioning smoothly in clean, neat, tidy, and welcoming conditions
o Work closely with the local/global team as needed for office-related initiatives.
o Manage relationships with vendors, service providers, and landlord, overseeing invoicing and payments.
o Negotiate contracts and prices with vendors and service providers.
o Provide general support to visitors and maintain a safe working environment.
o Oversee adherence to office policies and procedures, implementing changes for efficiency.
o Monitor and replenish office supplies inventory.
o Support HR on any HR-related initiatives and project
o Own the end-to-end scheduling process for interviews, coordinating with candidates, hiring managers, and interviewers to facilitate timely and efficient interviews. With TA background is big plus
o New hire preparation (Name card, door access, workstation, lockers etc.)
o Plan, prepare and conduct new hire onboarding/offboarding
o Maintaining physical and digital personnel records like employment contracts and PTO requests
o Update internal databases with new hire information, Publish and remove job ads
o Coordinate payroll data
o Other ad-hoc administrative tasks
What will make you succeed in the role?
o Continuous Learning: Never stop growing and attention to the detail & accuracy
o Open-Minded Collaboration: Communicate well, work effectively in teams.
o Resilience under Pressure: Thrive in high-pressure situations.
o Customer-Centric Focus: Prioritize excellent customer service.
o Autonomy and Interpersonal Skills: Work independently yet excel in interactions.
o Excellent analytical and problem-solving Skills.
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