面議（經常性薪資達4萬元或以上） 台北市士林區 2年工作經驗 1天前更新
JOB SUMMARY:
The Upper School Dean of Student Life Assistant provides proactive administrative and operational support to ensure the smooth and effective running of the Upper School Student Life Office. The role supports the coordination of Student Life activities and events, student clubs, Student Government (StuGov), Class Government (ClassGov), and the Advisory Program. Through effective organization, communication, recordkeeping, and logistical coordination, the position supports the successful delivery of Student Life programs and initiatives.
KEY RESPONSIBILITIES:
1. Office Administration, Systems and Communication
Provide timely, accurate administrative support to the Dean of Student Life and information to faculty, students and relevant stakeholders.
Maintain organized and up-to-date records for departmental activities, club events and outings, and advisory arrangements.
Create and update events in Finalsite and generate accurate PowerSchool student reports within required deadlines.
Coordinate meetings, invitations and follow-up communications promptly, responding to requests and resolving routine administrative issues.
Proactively monitor deadlines, anticipate administrative and logistical needs, and follow up on outstanding tasks to ensure the smooth operation of the Student Life Office.
Handle student, faculty and departmental information with discretion, maintaining confidentiality in accordance with school policies and procedures.
2. Budget Monitoring and Financial Administration
Monitor and maintain accurate expenditure records for the Student Life Office, Frolic and Prom, ensuring spending remains within approved budgets.
Process payment and reimbursement requests for the Dean of Student Life, club officers and sponsors accurately and promptly.
Submit purchase orders through the PO system, manage petty cash, and prepare financial reports.
Review expenditure, identify and promptly report on potential budget variances, and make recommendations regarding spending.
3. Club and Student Leadership Coordination
Maintain timely communication with club officers and sponsors, manage accurate club information, and keep the Club Program updated.
Coordinate bookings, logistics and administrative arrangements for club events and outings, by agreed deadlines.
Arrange meetings between club officers and the Dean of Student Life and liaise with the PTA on relevant Student Life events.
Provide administrative and logistical support for StuGov and ClassGov meetings, elections, events and student-led initiatives, including coordination with internal departments and external providers on class merchandise.
Maintain centralized records of club outing applications, approvals, permission slips and associated documentation, following up on outstanding requirements.
Support the collection and maintenance of club and student leadership participation data.
4. Student Life Events and Activities
Support planning and delivery of the US Student Leadership Retreat, Club Fair, Field Day, Tiger Tuesday, Winter Fest and other US activities, meeting agreed timelines.
Coordinate audiovisual and facility bookings for Club Events, Class Gatherings and Class Nights. Confirm details in advance with relevant stakeholders.
Coordinate Senior Lunches with the Head of School, including scheduling, rescheduling, invitations and event arrangements.
Support Frolic and Prom planning with StuGov and external vendors, ensuring bookings, logistics, setup and requirements are confirmed and delivered on schedule.
Respond promptly to event-related issues and requests and communicate changes to stakeholders.
Maintain a central Student Life events calendar and track planning deadlines, bookings, and logistical arrangements.
Support the preparation and distribution of event communications, promotional materials, and relevant Student Life publications.
Coordinate post-event feedback collection and maintain records to inform future planning and improvements.
Liaise with relevant school departments, external organizations and vendors to coordinate arrangements for Student Life activities and events.
5. Advisory Program Coordination
Maintain accurate evacuation rosters and update them by required deadlines.
Send advisor calendar invitations in a timely manner and coordinate advisor coverage, keeping schedules accurate and communicating changes promptly.
Support the coordination and distribution of advisory materials and communications, as directed by the Dean of Student Life.
6. Additional Responsibilities
Provide additional administrative and operational support as required by the Dean of Student Life.
SELECTION CRITERIA:
College or University graduate.
Minimum of two years successful secretarial and accounting related preferred, prior knowledge or experience within education, the travel industry and event planning both helpful.
Proficient in oral and written English and Mandarin. Able to communicate confidently with students, teachers and sometimes members of PTA.
Computer skills in MS Office, preferably intermediate or advance in Excel.
Basic accounting concepts.
Effective organization skill with attention to detail.
Interpersonal and communication skill.
Confident in communicating with students and faculty.
Knowledge of software and hardware on office equipment (printers, scanner, copier), and ability to solve the problems.
Willingness to learn new software programs, particularly those involving display creation (Canva).
10-month position every school year
Work Schedule: 07:30 AM to 16:00 PM, inclusive 0.5 hour lunch break
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